Basic Financial Reports: Accessing and Understanding the Invoices Report

Follow

The Invoices Report provides a summary of all posted and planned invoices on confirmed or canceled reservations over a specified period of time.

  • Each Invoice is a bill for goods and/or services provided to the boater by your marina. It represents groups of line items that are added or removed from a reservation.
  • Invoices align 1:1 with the "scheduled payments" you observe on the reservation details page. 
  • When an Invoice is created in Dockwa, a unique Invoice ID is created to identify this customer bill.

 

How to export the Invoices report

  1. Go to "Reports" > "Invoices" 
  2. Specify the date range you'd like to include in your Invoices Report
  3. Click "Export"
  4. Your report will be emailed to you.

 

invoices_report.png

 

How the Invoice report relates to other reports

  • Reservation report
    • Use the Reservation report to identify the details of the reservation with which an Invoice is associated. 
    • Each Invoice is associated with an individual reservation. Invoices are created as items such as dockage and electric are added to a reservation. 
    • Because a boater can be billed multiple times throughout the duration their reservation, one Reservation ID can be associated with multiple Invoice IDs.
  • Transactions report
    • Use the Transactions report to see what payments or refunds have been made to settle an Invoice.
    • While the Invoice/Invoice ID represents a bill issued to a customer, a transaction/Payment ID represents a charge and/or refund that contributes to settling the bill.
    • The Transaction report only considers charges or refunds that have occurred, while the Invoices report considers bills that have been issued and are planned to be issued.
    • Often, an Invoice is associated with a single Transaction - a payment. However, since refunds are a transaction type that can be associated with an Invoice, invoice can associated with one or multiple transactions.
  • Line Items Ledger report
    • Use the Line Items Ledger report to see a breakdown of what is included in an invoice.
    • The dollar value of an Invoice is comprised of one or multiple Line Items.
    • Line Items represent individual goods or services provided to the boater by your marina.
    • Each Line Item has its own unique Line Item ID and can be tied back to its one associated Invoice in the Line Items Ledger report. 

 

How to read the Invoices report

  • The Rows show each invoice issued through Dockwa over a specified period of time 
  • The Columns show categorical and numerical details of each invoice over a specified period of time

 

The Invoices report includes the following categorical and numerical information (listed in order of appearance):

 

Value
Definition
Invoice ID The unique string of letters and numbers that identifies each invoice issued through Dockwa

Reservation ID

The unique string of letters and numbers that identifies Dockwa Reservation with which the line item is associated.

Customer Name

The name of the customer associated with the reservation.
Type Indicates whether the invoice type was a charge, refund, or no charge.

Due Date

The date on which the invoice is due to be settled.

Posted? Whether or not the invoice has been settled.

Settlement Date

The date on which the invoice was settled.
Dockage The dollar amount of dockage included in the invoice.

Dockage Discount

The dollar amount of dockage discounted in the invoice.
Moorage The dollar amount of moorage included in the invoice.
Moorage Discount The dollar amount of moorage discounted in the invoice.
Storage The dollar amount of storage included in the invoice.

Storage Discount

The dollar amount of storage discounted in the invoice.
Electric The dollar amount of electric included in the invoice.

Electric Discount

The dollar amount of electric discounted in the invoice.

Sales Tax

The dollar amount of sales tax included in the invoice.
Adjustment Short for "Refund Adjustment." The dollar amount retained by the marina, from the total invoice value in order to cover a fee, such as a cancellation fee
Metered Electric The dollar amount of metered electric included in the invoice.
Fuel The dollar amount of fuel-related Boat Charges included in the invoice.
Services The dollar amount of services-related Boat Charges included in the invoice.
Supplies The dollar amount of supplies-related Boat Charges included in the invoice.
Deposit The dollar amount of deposit-related Boat Charges included in the invoice.

Environmental Fees

The dollar amount of environmental fees included in the invoice.

Facility Fees

The dollar amount of facility fees included in the invoice.

Resort Fees

The dollar amount of resort fees included in the invoice.

Misc Fees

The dollar amount of miscellaneous fees included in the invoice. 

Boat Charges Misc

The dollar amount of miscellaneous Boat Charges included in the invoice.

Gross

The dollar amount sum of all line items and discounts included in the invoice

Processing Fee

The dollar amount of the Dockwa processing fee to be subtracted from the Gross value.

Total

The dollar amount your business receives from the invoice. Calculated by subtracting the Processing Free from the Gross value.
1 out of 1 found this helpful

Comments

0 comments

Please sign in to leave a comment.